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"...This is an excellent program. I'm so glad that I stumbled on to this when researching for task management programs. Very low learning curv, quite flexible, and the price is right. Tried at least 20 other programs, either too complicated, too expensive, or poor documentation..."
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Gap Analysis Checklist


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Gap Analysis Checklist Gap Analysis Checklist is created to help the business managers in their efforts to analyze and fill the gap between what they currently have and what they want to have (may relate to organizations, projects, processes, etc).

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Gap Analysis Checklist:

  • Identify the subject(s) for your gap analysis effort – a project, the whole company, departments, manpower, particular personalities, processes, your company’s products, etc;
  • Identify the critical success factors (of the targeted subject) to be measured and evaluated – you will base your judgment about the gap between the present and desired situations on assessment of these factors;
  • Consider areas where you can collect necessary knowledge about current situation:
    • Management;
    • Finance;
    • Accounting;
    • Technology;
    • Sales and Marketing;
    • Production;
    • Human Resources;
  • Analyze the current situation on the subjected entity by:
    • Studying concerned business files and financial documents;
    • Conducting staff interviews;
    • Reviewing management decisions;
    • Assess the current performance in terms of market share, costs, sales and profits;
    • Examine technology and efficiency of physical assets;
  • Seize and describe the present situation – characterize the key factors of situation by appropriate measures (such as current level of competence, performance, profitability, etc);
  • Formulate a comprehensive answer to the first fundamental question of the gap analysis (where are we now?) – give a qualification to the present situation;
  • Focus on your current business prospects and targets, aligned with terms of your gap analysis, whether on the documented ones (the business plans) or a desirable vision (unformulated plans);
  • After the present state is determined, you should answer the second fundamental question of the gap analysis (where do we want to be?) – describe a picture of your objectives (the potentially desired situation which you are able to reach in future);
  • Since you have an understanding of the current state of your business (or a process, project, etc) and the objective vision of your potentially desired state, you need to look for discrepancies;
  • Figure out and formulate these discrepancies (so called “gaps”) between the present.....

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