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Outdoor party checklist


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Outdoor party checklist This outdoor party checklist is created to help those who have hard times while doing party planning. No matter if you have outdoor banquet dedicated to some event or just usual picnic to celebrate good weather – it is a great and healthy way to gather your friends, family, neighbors or co-workers in pleasant open air environment. This checklist is about organizing such a party in terms of useful tips, recommendations and ideas.

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Outdoor party places:

  • If you live in private house then you surely have your own backyard – this is a great place for outdoor party where you can set out your table and nobody can disturb you.
  • At a park – usually public parks have special lawns to make picnics on a grass, and special zones where you can settle with barbecue.
  • At a lake or river shore – there are special camping-sites surrounded by forest where you can come with your friends.
  • At a public garden – territory with artificial ponds, plantings and picnic lawns.
  • At the beach – it is great when you live not far from the seashore; you can arrange a party right on the beach enjoying sea air and watching sea waves.
  • Outdoor poolside – if you don’t have your own then you can rent it, actually rentals include almost everything you may need: tents, location, decorations etc – everything can be rented from special companies.
  • On yacht or passenger ship – you can rent a yacht or get a river trip on passenger ship to enjoy exciting outdoor party on waves.
  • Bike tour – you can take a bike tour with your friends to some pleasant place with a beautiful nature where you can encamp. 
  • You can arrange party for kids on a playground or in zoo.

Outdoor party supplies:

  • Actually food may include anything you wish, but usually it is about meals which are easily transportable, let’s say sandwiches, salads, cakes, pizza and everything that can be easily prepared in the open air, let’s say barbecue, fish or meat steaks. Party participants can agree to contribute certain foods for common meal, so efforts and costs can be shared fairly.
  • In order of preparing food on fire you need a brazier where you can build a fire without any problems. Usually making fire on the ground is illegal in public places. Besides the brazier, you need special coal for barbecues or usual firewood (both things can be purchased in supermarkets).
  • Drinks – if it is summertime, then you should have refreshing beverages which are drinkable both for kids and adults like cold juice, lemonade, fizzy drinks etc. Adults can be entertained with low-alcoholic beverages like beer or cocktails (usually drinking alcohol is forbidden in public places, but if you’re partying in a private area, then there should be no problems).
  • For summertime heat you need to arrange area covered with a tent where people can rest and cool off in shadow, this can be a covered patio of your house, or you need to set out tent(s) which also can cover table with foodstuff, protecting it from direct sunlight, heating and spoiling.
  • You should prepare appropriate outdoor furniture, disposable tableware and decorative materials. Also everything necessary to ensure comfort of all guests – mats, seats, sun hats etc.
  • Be prepared to fight against insects – spread insecticide around before the guests arrive and prepare mosquito repellant.

Outdoor party ideas:

  • Choosing different themes is what will make your party definitely fun, interesting and memorable. For example if you have the beach or poolside party you may create atmosphere of Pirate Island so the place is decorated with palms, pirate chests with gold, skeletons etc, or it could be just popular Hawaiian style party (luau party).
  • Ddecorations should be connected to chosen theme or dedicated to holiday which you celebrate, for example if you have luau party then all the location should be decorated with traditional Hawaiian flowers.
  • You will surely amaze your guests if you will decorate trees with garlands of multicolored lights that will be turned on when it will be getting dark.
  • Menus will be also strongly influenced by the chosen party theme. You can surprise your guests with some authentic or original foods which can be ordered beforehand.
  • Activities can be also dedicated to selected party theme. Activities depend on average age of party guests: there are hundreds of interesting outdoor games suitable both for kids and adults. Traditional games include playing ball, frisbee, volleyball, badminton, darts etc.
  • Equipment may include pyrotechnics (it should be installed by appropriate specialists) and audio system to play music. Actually the style of music is heavily defined by its theme, scale, guests etc. If you have a cozy friendly meeting then nothing can be better than singing to a guitar, and if you arrange a big party with multiple guests then you can invite a band, or even arrange a disco.

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