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Payroll Process Checklist


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Payroll Process Checklist The process of preparing the payroll requires performing a range of tasks and procedures to ensure accurately paychecks, calculated payroll taxes, and counted benefits. Using this Payroll Process Checklist helps accounting personnel to stay on schedule and keep everything under control.

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  1. Company Information.
    • Bank account information.
    • Types of employee compensation (such as hourly wages, bonuses, commissions, tips, allowance).
    • Types of employee benefits (such as health insurance, dental insurance, retirement, vacation/sick leave).
    • Other deductions your company provides to workers (such as cash advances, mileage reimbursements, wage garnishments etc.).
  2. Employee Payroll Records.
    • Address changes.
    • Salary raises and decreases.
    • Payroll deduction changes.
    • Terminated and dismissed workers.
    • Promoted workers.
    • New employed workers.
  3. Working Hours.
    1. Employee Wages.
    • Calculate regular and overtime hours of your employees.
    • Ensure that time cards/time sheets are submitted appropriately by supervisors.
    • Print out check time sheets and registers for thorough checking and analysis.
    • Use work schedules to monitor working hours spent.
    • Make wage adjustments.
    • Calculate paying bonuses (if any) and commissions.
    • Estimate severance pay and salaries.
    • Figure out company benefits, including auto payments, employee vacations, personal and sick time.
  4. Tax Information.
    • Calculate unemployment insurance contribution rate.
    • Describe surcharge, administrative and training tax rates.
    • Enclose copies of both state and federal tax forms for the latest quarter to your payroll sheet.
    • Enclose a monthly/quarterly schedule of tax deposits to the payroll sheet.
  5. Payroll History Information.
    • Present payroll summaries for each ...

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