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Prince2 Project Checklist


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Prince2 Project Checklist This Prince2 Project Checklist is created to help people in applying this famous methodology used by UK government (as the project management standard for public projects). With a help of this checklist you can learn the main processes and activities included into Prince2.

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Starting up a project:

  • Assigning the Project Board (representing Customer, User and Supplier):
    • Customer (or Executive): the person who provides funding for the project;
    • User: the person who will practically consume the results of the project;
    • Supplier (or Specialist): the person providing an expert input into the working process;
  • Assigning the Project Manager:
    • The Project Manager regularly reports on the progress to the Project Board;
    • The Project Manager escalates any predicted problems to the Project Board;
    • The Project Board supports the Project Manager with necessary decisions;
  • Assembling the Project Management Team;
  • Preparing a Project Brief (to explain purposes of the project and business justification);
  • Defining approaches and methods to be taken;
  • Planning the next stage of the project (“Initiation” stage);
  • The Project Board gets requested to authorize the next project stage;

Initiating a Project:

  • Considering if the project justification is sufficient enough to go on with the project;
  • Developing and confirming the Business Case as acceptable;
  • Recognizing the Project Board as ready to take ownership of the project;
  • Planning Project Quality;
  • Planning Project Work;
  • Planning Project Risks;
  • Establishing Project Controls;
  • Creating Project Files;
  • Creating PID (Project Initiation Document);

Directing a Project:

  • (This process runs throughout the entire project’s lifecycle from its beginning until it is over);
  • Authorising Initiation;
  • Managing Stage Boundaries:
    • Planning an every next Project Stage;
    • Measuring project progress according to the Project Plan;
    • Modifying the Project Plan as necessary;
    • Modifying the Business Case according to the changes in the Project Plan;
    • Updating the Risk Log;
    • Creating an End Stage Reports and submitting them to the Project Board;
    • Communicate Project Plan updates to the Project Board for review and authorization;
    • Producing an Exception Plan;
  • Authorising a Stage or Exception plan;
  • Giving Ad-Hoc Direction (monitoring progress and situation to provide advice and guidance);
  • Confirming Project Closure;

Controlling a Stage:

  • Authorising amount and scope of work to be done (a Work Package); 
  • Collecting and analyzing progress information about the work performed; 
  • Reviewing the situation, identifying and examining Project Issues and Changes; 
  • Undertaking any necessary corrective actions; 
  • Reviewing stage status and reporting highlights; 
  • Escalating project issues to the Project Board; 

Managing Product Delivery:

  • Accept a Work Package;
  • Execute a Work Package;
  • Deliver a Work Package;

Closing a Project:

  • Obtaining formal acceptance of the products from...

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