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Project Accounting Checklist


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Project Accounting Checklist Project Accounting Checklist is created for project management to establish accounting process upon their projects to monitor execution of project budgets. In this checklist you can find a number of activities that you need to perform project accounting which is different from standard corporate accounting.

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Project Accounting Checklist:

  • Classify Project Costs (define expenditure categories);
  • Classify Revenue Categories (income/financing that the project will receive or generate);
  • Establish Project Ledgers to register income and costs;
  • Regulate currencies to be used in project financial operations;
  • Install a Project Accounting application of your choice (or a ERP system to operate resources of the whole organization);
  • Define jobs that you need to maintain accounting on the project, and assign specific specialists (or outsource these functions to external contractors if advisable);
  • Prepare conception and means for Project Billing (define rates, documents, software, etc);
  • Manage time billing and a job costing (control billing of employees based on their hourly rates, types of work they do, etc);
  • Control and maintain registering of Employee Expenses (salaries, benefits, taxation, etc);
  • Control the client invoicing and billing: have a schedule of payment at hands and track how the customer is paying for the work done (a progressive payment schedule);
  • Develop and implement Project Costing methods;
  • Monitor the project execution in terms of expenses to control costs accumulation by categories;
  • Account and calculate overhead expenses on all project tasks and operations (energy, rent, etc);
  • Use budget worksheets to check compliance of costs accumulated against planned ones;
  • Identify business credentials of suppliers and ensure financial interactions with them are enabled and monitored according to established contracts;
  • Establish Purchase Order management according to Procurement Plan of the project;
  • Ensure Purchase Orders specify dates, vendors, products, prices, quantities, and payment terms;
  • Ensure receiving documents specify date received, quantity received, verify product and vendor;
  • Register all Purchasing Invoices: file a purchase order with receiving document attached to each invoice and verified;
  • Control project cash-flow and measure the profitability of contract;
  • Register project Inventory transactions as items go into and out of the processes (account use of raw materials when they are warehoused, are to be delivered just-in-time, and utilized);
  • Account for work-in-process and track inventory costs to consider how efficiently materials are transferred into tangible products;
  • Highlight early the areas where costs seriously exceed estimates to apply rectification;
  • Calculate and record depreciation of project assets as they work...

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