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Project Assurance Checklist


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Project Assurance Checklist Project assurance is an activity for ensuring that the process of project management is undertaken effectively in an organization. It aims to deliver value of projects from initial investments to benefits and opportunities the organization gains. Read this Project Assurance Checklist to learn how to perform the activity.

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  1. Evaluation and Definition.
    • Confirm desired outcomes of your project are defined by the sponsor and acceptable by the customer.
    • Identify project options (alternatives) for evaluation.
    • Conduct a preliminary estimation of costs, risks and benefits associated with each option identified.
    • Determine the most cost-effective and beneficial option for your project.
    • Identify and evaluate a methodology to be used for managing the implementation lifecycle.
    • Break the lifecycle into high-level phases.
    • Establish a project organizational and governance structure for leading and managing the project.
    • Develop a detailed plan and budget for implementing your project by phases.
    • Seek for approval of the plan and budget to proceed to further assurance stages.
  2. Project Health Check.
    • Review contracts and project documentation for correctness and relevance.
    • Confirm that desired outcomes are defined and accepted in line with the problem the project aims to solve.
    • Review goals and objectives of your project to confirm they’re related to the outcomes.
    • Be sure that the selected project option underpins the outcomes and contributes to achievement of project goals.
    • Organize meetings and workshops with stakeholders to get agreement on project roles and responsibilities.
    • Be sure that the constraints of cost, time, quality and scope are realistic and agreed by stakeholders.
    • Confirm that planning, control and contract management processes are performed effectively.
    • Establish and describe a quality assurance function to ensure that your project is performed under the plan and that any changes are made to the project effectively.
    • Provide ongoing advice to the project team on issue management and other matters requiring attention.
    • Confirm that project tasks and activities are performed according to the project plan.
  3. Risk Assessment.
    • Carry out workshops and meetings with stakeholders to identify risks and threats.
    • Be sure the risk management plan is developed and used for mitigating identified risks.
    • Review risk logs to check status of identified risks.
    • Check performance of the project office (or another governance structure) to ensure it provides adequate planning and control service.
    • Develop a regular schedule of risk audit and confirm this schedule is implemented as required.
    • Monitor project performance against the plan.
    • Identify whether the team follows the plan.
    • Review quality assurance and control activities to be sure the project is performed as required.
    • Interview all key stakeholders to identify unresolved risks.
    • Communicate with key contractors to review status of deliveries.
    • Discuss and agree corrective actions and contingency procedures.
    • Ensure that agreed corrective actions are implemented as required.
  4. Project Audit.
    • Focus on project management processes to assess how the project is managed against industry best practices.
    • Audit project objectives for clarity and appropriateness.
    • Confirm that the organizational structure and roles and responsibilities remain relevant to the project.
    • Review the governance framework to ensure senior stakeholders provide adequate oversight and control.
    • Check status of the risk management process to confirm it is effective.
    • Audit cost/schedule controls for effectiveness.
    • Be sure contract management and scope control are aligned with the project plan.
    • Analyze financial management to confirm project funds are allocated and available to all required areas of the project.
  5. Business Viability.
    • Focus on project deliverables to define their status and ensure they are produced under requirements of the customer.
    • Analyze the business environment your project operates in to ascertain whether the project is still feasible and economically reasonable.
    • Assess whether originally expected business benefits are still realizable by the project.
    • Review the business environment to identify whether original business requirements have been changed.
    • Identify and evaluate risks associated with the environment to determine how they affect realization of business benefits.
    • Review changes made to business requirements to define if the ...

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