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Project Breakdown Structure Checklist


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Project Breakdown Structure Checklist Project breakdown structure (PBS) is a tree-like decomposition of project work that is planned for implementation through the project lifecycle. PBS explains what major activities are to be undertaken to take the project through all phases of the lifecycle. Read this Project Breakdown Structure Checklist to learn more.

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  1. Project Phases.
    • Startup: identify the problem, solution, goals and user requirements of your project.
    • Planning: develop a detailed plan that explains a preferred course of project implementation.
    • Implementation: involve the team in performing the project according to the plan.
    • Control: collect, review and measure project data to ensure satisfactory performance level
    • Closeout: confirm project deliverables are produced and goals are accomplished
  2. Startup.
    • Identify the problem your project needs to solve
    • Define one or several solutions to the problem
    • Analyze those solutions to identify the most feasible and cost-effective one
    • Define benefits your project will bring upon successful completion
    • Identify project stakeholders and their involvement level
    • Develop and approve Project Charter
  3. Planning.
    • Define project scope including boundaries, constraints, assumptions, requirements
    • Determine project team composition
    • Acquire team members and assemble the project team
    • Establish and assign project roles and responsibilities
    • Perform the kickoff meeting to present the project to the team
    • Create the project schedule
    • Identify and set milestones
    • Define project deliverables and agree on acceptance criteria
    • Establish reporting rules and communications
    • Negotiate delivery terms with contractors and suppliers
    • Plan for risk assessment and mitigation
    • Develop the project plan
    • Review and approve the plan
  4. Implementation.
    • Perform the kickoff meeting with the team to announce project launch and involve the team in starting executing the project
    • Be sure the team produces deliverables according to the plan
    • Provide ongoing training to the team if necessary
    • Start using all procurement items required for your project
    • Focus team members on individual task lists and action items
    • Manage and mitigate risks to ensure project success
    • Be sure the senior management provides oversight and strategic direction to the team
    • Be sure team leaders provide necessary guidance and leadership to the team
  5. Control.
    • Log and approve/reject any changes happened within the project
    • Measure project performance to ensure the project is performed according to the plan
    • Carry out status meetings to review project progress and settle open issues
    • Update and verify user requirements throughout the implementation process
    • Review and confirm status of deliverables
    • Check the project against interim milestones to ensure it remains effective and efficient
    • Negotiate with the sponsor to agree on changes (if any) to project requirements
    • Manage deliveries to ensure the project has all necessary procurements in place
    • Keep track of resource consumption to avoid performance bottleneck caused by resource unavailability
  6. Closeout.
    • Audit status of deliverables to ensure all planned deliverables are produced
    • Request the customer to check deliverables for acceptance
    • Confirm project goals and objectives are met
    • Close deliveries and procurement contracts
    • Document lessons learned
    • Update project files ...

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