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Project Business Case Checklist


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Project Business Case Checklist Business case serves as a formal document that explains why initiate a project, what problem to address by the project and what solution to use. The following Project Business Case Checklist explores key tasks to complete to develop this document

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  1. Analyze the Environment.
    • Review the business environment your company operates in to define the company’s mission and strategic vision.
    • Explore current activities and services to identify business goals and objectives.
    • Review the company’s ‘organizational structure to define key project stakeholders.
    • Analyze the company’s capacity in terms of financial and human resources.
  2. Define the Business Need.
    • Identify internal and external drivers that can trigger investment proposal.
    • Explore the drivers to determine how they can potentially impact the business environment.
    • Describe business outcomes that can be gained from change caused by the drivers.
    • Be sure that business outcomes fit into the company’s strategic vision and mission.
    • Be sure that the company’s goals and objectives will not adversely affected by business outcomes.
  3. Explore the Problem.
    • Specify high-level requirements for addressing the business need.
    • Transform the business need into the problem.
    • Describe a solution for solving the problem.
    • Identify assumptions and constraints.
    • Define dependencies related to the problem, solution and requirements.
    • Determine scope including boundaries and stakeholders.
  4. Analyze Alternatives.
    • Identify the baseline (status quo option) for your analysis.
    • Define all possible alternatives to the proposed solution.
    • Create a list of evaluation criteria for measuring options (alternatives) for effectiveness.
    • Explore and analyze each of the options to determine whether a particular option should be rejected immediately or considered for deeper analysis as a viable alternative.
    • Screen all remaining options to define which ones are viable.
    • Make final evaluation of remaining options against evaluation criteria to determine whether the proposed solution is better than any of the options.
    • Write a comparison summary that presents all viable options against the preferred solution.
    • Develop a list of recommendations regarding rejection or further use of the options.
  5. Describe the Preferred Solution.
    • Develop a brief summary of the proposed solution’s costing estimates.
    • Identify potential risks and determine their impact to the solution.
    • Estimate the HR need to determine what people, with what skills and in what quantity are required for implementing the solution.
    • Outline an implementation plan that explains how exactly to solve the problem.
  6. Define Governance & Oversight.
    • Identify how the proposed solution will be invested and whether the required investment will fit into the company’s governance structure and management capacity.
    • Develop a project management strategy that supports the solution implementation plan and explains how to develop and manage the project.
    • Create a phasing plan that specifies key phases of ...

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