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Project Completion checklist


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Project Completion checklist This checklist is a tool assisting you on project completion acknowledgement, as it comprises a number of items which need to be considered in order of making your project absolutely completed, without any pending issues and loose ends. This Project Completion checklist highlights tasks that refer to different aspects such as budgeting, administration, quality, resources, and others. 

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Project Completion procedure: 

  • Project Administration:
    • Ensure that all project tasks and activities are properly completed (if something remains incomplete, then develop a rationalized and documented resolution for each open issue);
    • Ensure that all project deliverables are complete and approved (if some deliverables remain incomplete, then develop a rationalized and documented resolution for each outstanding deliverable);
    • Ensure and confirm that the project has met all requirements of the customer and stakeholders;
    • Verify and validate that all project deliverables have been properly delivered and accepted (get formal acceptance);
    • Make sure that project exit criteria have been met and validated;
    • Ensure that document (form, certificate) is signing by project stakeholders to certify that work is complete, objectives are reached, requirements are met, so that project is acceptable and billable;
    • Launch turnover of sign off sheet among project participants or/and project departments;
    • Identify, recognize, and mitigate risks (what can prevent the project from being successfully accomplished);
    • Ensure, if necessary, the announcement via PR department and inner industrial communications;
    • Arrange celebration to acknowledge your results;
  • Project Resources:
    • Ensure disbursing project resources such as staff, facilities and automated systems;
    • Ensure that performance review and evaluation are properly completed for each project team member, briefed, discussed and addressed to pass through the HR functions for rewarding and recognition;
    • Ensure release of project’s personnel. Assist in reassignment of project personnel if required;
    • Ensure release of physical resources (raw materials, equipment, vehicles, etc);
    • Report to organization management on availability of resources;
  • Project Budget :
    • Make sure all project costs are finally calculated;
    • Audit financial documentation, check the payment schedule;
    • Make sure that all appropriate invoices are submitted to project contract value, as well as all billable expenses are accounted and included;
    • Make sure all taxes are paid as appropriate;
    • Investigate any discrepancies;
  • Project Contracts:
    • Checking project contacts and making sure that the project meets and addresses all terms and conditions stated in these contracts;
    • Confirm that project has completed each contract’s exit criteria for closure;
    • Ensure that all contracted financial issues are appropriately charged to the project’s budget and closed;
    • Ensure that all contracts are formally finalized and closed;
  • Project Documentation:
    • Ensure that all work orders and administrative regulations are closed out;
    • Ensure that all project documentation is complete, systematized, shared and archived;
    • Prepare project transition documentation if required;
    • Ensure transfer of knowledge (prepare operating and maintenance manuals);
    • Prepare statement for organization’s management;
    • Deliver the status report to all the project stakeholders;
  • Project Quality:
    • Ensure that all support mechanisms are in place for the project’s products;
    • Ensure that project evaluation review documents are completed;
    • Schedule post-implementation reviews;
    • Determine percentage rate to know how well the project has met all the variety of pre-defined objectives and tasks;
    • Ensure post-completion project assessment and summarize lessons learned analysis;
    • Ensure post-completion project quality review and evaluation in terms of different project aspects;


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