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Project Control Checklist


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Project Control Checklist Project Control Checklist is created to support the project managers in their efforts at controlling projects for making sure that working activities are going according to appropriate plans. By aid of this checklist you can control projects in terms of their progress, results, objectives and quality. 

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  • Regularly generate project status reports to keep abreast of the project progression in terms of the scope, schedule, costs and quality;
  • Control completion statuses of phases and particular work packages;
  • Use routine reporting to identify what has been done so far and what has not.

  • Control and summarize costs paid so far, to compare them against the budget performance plan;
  • Use Earned Value Analysis to compare the value created against funds spent up to a moment.

  • Track how well the actual project execution matches the planned timeline and milestones:
    • Control and report current durations of completed project tasks;
    • Compare them against initially planned durations of tasks;
    • Forecast project completion time to define whether the project schedule is on track;
    • Check whether the project reaches its planned milestones on-time;
  • Control scope of the project to prevent its modification while the project is on the run;
  • Make sure all changes are implemented via applicable change management procedures to avoid uncontrolled project creep that might collapse the project.

  • Apply early caution criteria on project checkpoints to prevent overrun on budget or timeframe;
  • Adjust project deviations early, but align your response with the project tolerance parameters to avoid overcontrol issue.

Deliverables and objectives:

  • Control ongoing results of the project to know if you get everything you should have so far;
  • The progress is assessed by the achievement (or not) of specific objectives.

  • Examine produced deliverables against appropriate success and quality standards;
  • Continually address the project tolerance measures to prevent low-value polishing.

  • Validate deliverables that meet the standards during special meetings with customers;
  • Use applicable procedures of customer acceptance where needed or possible.

  • Strictly control and document success on delivering the project results;
  • Use checklists to cross out the deliverables which have been already properly completed.

  • Control whether obtained results can still properly work for the project objectives;
  • Make sure that assumptions and needs underlying the project are still relevant.

  • Identify fails, delays or underperformance early as possible and response them as appropriate:
    • Investigate why certain deliverable is delayed or failed;
    • Generate corrective and preventive action plans;
    • Consider adding changes in project scope (if no sufficient correction can be applied);
  • Keep abreast of how the project is actually moving towards its objectives;
  • Use checklists to control step-by-step attainment of goals to learn if the overall direction of the project is still in line with the purposes of the project.

  • Every controlled and verified deliverable is to be listed for a given milestone;
  • If the deliverable satisfies the need and date it has been expected to then an objective has been completed successfully.


  • Control how well defects in quality are prevented by adherence to appropriate procedures;
  • Continually make sure the quality management plan is known by the staff and working well.

  • Monitor how the quality is gradually built in from the start of creating certain deliverable;
  • Remember that quality should be continually planned and realized as an embedded feature.

  • Make sure there are enough of quality control-feedback loops implemented;
  • Accurate predictive quality controls enable detecting and rectifying issues early.

  • Control and test every deliverable to compare it against expectations defined in the quality plan;
  • Reason any deviations as ones which are not critical (tolerated) and those which need a redo.

  • Forecast how quality deviations may affect further course and results of project execution;
  • Monitor quality log documents to seek ...

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