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Project Decision Making Checklist


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Project Decision Making Checklist Project Decision Making Checklist is created to help the project participants in organization of decision-making and issue resolution process. With a help of this checklist you can firstly research grounds for future decision, then plan decision making process, and finally make the right decision.

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Analysis of Decision Making Grounds:

  • Identify a starting point of decision-making process;
  • Classify a need for decision: an emergent problem or a need in adjustment;
  • Describe and evaluate the situation to better seize its sense;
  • Imagine what can happen if the situation is not responded with a decision;
  • Define its priority (importance) and terms of urgency (timeframe);
  • Study history of the situation, and consider all underlying factors and assumptions;
  • Analyse the development trends and the driving powers behind the scenes;
  • Determine potential costs and possible effects of not acting on the situation;
  • Consider how interests of the project stakeholders can be affected;
  • Determine the objectives and anticipate character of decision to be made;
  • Anticipate positions of the project stakeholders;

Planning the Decision Making Process:

  • Specify the subject of consideration (what you need to discuss and resolve);
  • Define what lies beyond the topic of consideration (what shouldn’t be involved);
  • Set constraints: identify matters that cannot be negotiated and aren’t tolerated for tradeoffs;
  • Determine the objectives of decision-making (what is the point of future decision);
  • Define time available to produce a solution;
  • Select the most suitable methods to generate solutions;
  • Compose the procedure and allocate assignments on the process;
  • Collect information that is necessary, or can appear helpful, for decision-making;
  • Identify attendants and define their contributions into decision-making process (roles);
  • Formulate the process scope and arrange its practical organization (including room for meeting);
  • Schedule the meeting and make sure it doesn’t compete with other important commitments;
  • Request all planned participants to attend the session;

Process of Decision Making:

  • Generate a number of ideas and solutions (for example using a brainstorming);
  • Make a list of ideas to categorize all the solutions and options you have generated;
  • Focus on each of the proposed ideas and analyze their pros and cons;
  • Discuss every proposed solution with people who are competent in these questions;
  • Involve external judgement, where possible, to obtain a fresh vision from different angles;
  • Prioritize ideas by criteria of feasibility, urgency and efficiency;
  • Identify the most rational decision among all listed ones;
  • Examine and approve this solution with a help of the following questions:
    • Will this decision comply with the project plan and corporate strategy?
    • Why do you think this solutions will work for the situation in the best manner?
    • Why this solution is considered to be better than alternatives?
    • Will you be able to obtain the best possible outcome from this solution?
  • Consider opposition that may arise against this solution;
  • Negotiate and compromise with stakeholders opposing this solution;
  • Define a need in improving or updating the solution;
  • Model and examine consequences and effects...

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