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Project Delivery Checklist


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Project Delivery Checklist The following Project Delivery Checklist explains the key aspects you should to take into account when managing the implementation and delivery of your project. Each of the steps in the checklist includes a range of tasks, so it will be easier for you to understand the delivery process.

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  1. Appraisal.
    • Determine if the problem or opportunity is addressed or exploited by your project.
    • Investigate status of project goals and make sure they are closely linked to the problem/opportunity.
    • Determine status of overall contribution your project provides.
    • Be sure that realization of project benefits is in progress, as defined by the project plan.
    • Ensure that the project methodology is appropriate for realizing the benefits.
    • Review status of identified risks and be sure these risks are effectively responded.
  2. Cost Management.
    • Compare actual project costs with the baseline to check for cost discrepancy.
    • Check if cost discrepancy (if revealed) is acceptable by the cost management plan.
    • Compare project expenses with tangible profits associated with project completion.
    • Use a consistent methodology to identify risks related to over-budgeting.
    • Review and validate estimates of equipment, labor, and financial costs.
    • Review cost estimation assumptions and check if they are not followed
    • Be sure that budgeted resources are allocated appropriately by work levels within the project.
    • Approve the project spending plan.
    • Track budget usage against cost estimates to calculate over-spending.
    • Collect earned value and actual spending data to get insight into value variance and cost performance.
  3. Change Control.
    • Have the latest version of the change log.
    • Identify what changes need to occur or has occurred.
    • Define and measure influencing factors that surround change control to ensure that only approved changes are implemented.
    • Review the change log and approve requested changes.
    • Regulate the flow of requested changes to manage approved changes as they occur.
    • Allow only approved changes for incorporation into project.
    • Maintain change configuration and planning documentation.
    • Approve all recommended corrective and preventative actions.
    • Review and update project requirements data (including scope, cost, budget, schedule and quality) which are based on approved changes.
    • Coordinate changes across the entire project to ensure a complete impact of requested changes.
    • Document requested changes that have been incorporated to the project environment.
    • Validate defect repair and testing.
    • Control change performance by reviewing standards based on change reports.
  4. Risk Management.
    • Check if the project schedule is realistic and up-to-date.
    • Be sure that funds are available and sufficient for completing the project.
    • Estimate how the delivery date is critical to project success.
    • Ensure that identified risks are logged into a journal and that an appropriate strategy is developed and ready for making responses to the risks.
    • Schedule regular (daily or weekly) status meetings with the team to discuss solutions for current and unresolved risks.
    • Be sure that cost and time estimates are credible and optimistic, so the risk of project failure because of time shortage or budget overspending is minimized.
  5. Deliverables.
    • Get a project status report that shows what deliverables for current project state are produced.
    • Review produced deliverables against the business case to determine whether the problem/need is addressed by those deliverables.
    • Use the project requirements plan to define deliverable acceptance criteria.
    • Use these criteria to determine whether your project produces desired and acceptable outcomes at any given stage of the implementation lifecycle.
    • Have deliverables ready for presentation to the customer.
    • Receive acceptance or rejection of deliverances from the customer.
  6. Lessons Learned.
    • Understand needs, requirements, potential and opportunities that are addressed by your project.
    • Update corporate policies, procedures, and processes.
    • Identify improved employee skills and abilities.
    • Determine overall contribution of the project.
    • Identify overall project improvements.
    • Review all project records and documents and have them ready for archiving.
    • Hold a post-implementation meeting to discuss the...

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