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Project Design Checklist


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Project Design Checklist Designing a project means creating a framework for further development and implementation of the project. Project design is a general phase that aims to define the need for project launch and specifies project details such as the problem, deliverables, resource estimates, etc. Please read this Project Design Checklist to learn more on this point.

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  1. Project Proposal.
    • Define the purpose and major goal of your project.
    • Make a summary of the problem the project will try to solve.
    • Describe business background related to the project.
    • Identify positive, negative and neutral environmental factors that have an impact to the project.
    • Propose a solution that addresses the problem, considering the factors.
    • Analyze alternatives to the project and explain why the proposed solution is the best option.
    • Perform feasibility study to determine technical reasonability ad cost-effectiveness of the project.
    • Develop a project proposal document that summarizes the project idea and solution.
  2. Deliverables.
    • Describe in detail all of the things you intend to deliver as a result of project work.
    • Identify user requirements that determine configuration and design of deliverables.
    • Specify acceptance criteria that will be use to determine whether produced deliverables are acceptable.
    • Develop a timeline that explains when you expect to produce deliverables.
    • Make a general list of resources required for delivering the project.
    • Identify stakeholder involvement level that indicates how key stakeholders (customer and user) can influence deliverable status.
  3. Resource Estimation and Enquiry.
    • Perform a cost analysis to calculate total expenses of the project.
    • Use results of the analysis to create a table with project cost estimates.
    • Make a rough estimate of budget required to complete the project.
    • Estimate activity durations to determine how much time is required to perform every activity planned.
    • Develop a preliminary schedule that defines total duration of the project, based on activity duration estimates.
    • Create a funding enquiry that explains total project costs, support the project concept and requests the sponsor for necessary investments.
    • Submit the enquiry to the sponsor for review and approval.
    • Receive approval from the sponsor and proceed to team assembling and building.
    • Rework your funding enquiry if the sponsor rejects it (remember to consider all suggestions and notes of the sponsor).
  4. Team Composition.
    • Make a list of skills and abilities that team candidates should meet to become team members.
    • Conduct group and individual interviews to select the best candidates for the project team.
    • Develop a team charter document that defines roles and responsibilities of team members.
    • Assign team member to defined roles and responsibilities.
    • Select individuals for the role of team leader and be sure they have enough competencies to guide, supervise and motivate their teams.
    • Develop a team composition summary that briefly explains what duties every individual is responsible for.
    • Submit this summary to the project manager for review and approval.
    • Schedule the kick-off meeting with the team and develop a meeting agenda that includes action items for presenting the team to the senior management and explaining the project and its goals.
  5. Governance.
    • Identify key roles for governing the project.
    • Select the best candidates for governance roles.
    • Establish a steering committee that will govern the project through providing oversight and control.
    • Develop an organizational chart that explains how the senior staff will govern strategic decisions.
    • Define reporting and communication rules for all project participants.
    • Establish document standards and requirements.
  6. Design Plan.
    • Identify and structure key phase of the project implementation process.
    • Set high-level deliverables and goals for every phase.
    • Develop a work decomposition structure to define the smallest pieces (tasks and activities) of project work to be done by the team.
    • Assign tasks and activities to team members.
    • Be sure team leaders have performance criteria for measuring task status and success.
    • Finalize the project budget and agree this document with the project manager and the sponsor.
    • Finalize the project schedule that includes a detailed timeline with milestones and tasks.
    • Get approval for project launch from ...

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