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Project Gating Checklist


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Project Gating Checklist Project gating is a series of procedures carried out between development stages of a project to ensure that the project can step through the next stage/milestone because the previous stage/milestone appears to be effective and producing desired results. In this Project Gating Checklist you can read about the gating process to understand how to ensure smooth development of your project.

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  1. Idea Screening.
    • Read and review the project proposal and the business case.
    • Be sure that your project aims to address the problem/need identified by the business case.
    • Review project specifications including expectations and requirements defined by the customer.
    • Understand project goals and objectives and be sure they are based on customer expectations.
    • Review feasibility study report to ensure the project is viable.
    • Use the report to confirm the project proposes the most cost-effective solution (among alternative solutions) that addresses the problem.
    • Communicate with the sponsor to confirm that necessary funds are invested and allocated.
    • Communicate with other stakeholders to agree on right selection of your project idea.
    • Confirm that the project can be initiated.
    • Agree on developing an implementation plan for your project.
  2. Plan Audit.
    • Review the implementation plan to ensure this document includes details on how to accomplish project goals and objectives.
    • Be sure that the plan considers constraints and assumptions.
    • Review results of the kick-off meeting to ensure the team is composed and the project is presented to the team.
    • Share deliverable acceptance criteria with the customer and gain approval.
    • Confirm that planned activities and tasks do not exceed project boundaries.
    • Ensure that the project schedule includes milestones that indicate project development stages.
    • Review results of risk analysis and be sure your implementation plan includes a risk mitigation strategy.
    • Communicate with suppliers and contractors to check and confirm delivery terms and procurement specifications.
    • Be sure that the plan follows the cost baseline that determines the total amount of financial resources planned for spending.
    • Hold a meeting with team leaders to agree on team motivation and conflict resolution strategies.
    • Be sure that effective communication channels are established.
  3. Implementation Control.
    • Check whether project resources are allocated and available for use by the project team.
    • Be sure that audit meetings are carried out at every development stage.
    • Review status of deliverables per stage to ensure that deliverables are produced according to customer expectations.
    • Conduct status meetings to review and discuss interim milestones.
    • Review team reports to get insight into current state of the project and understand what issues remain unsolved.
    • Use risk logs to focus on unhandled risks and develop corrective actions.
    • Manage procurements and deliveries to ensure that your project has all goods and services required for successful implementation.
    • Hold a meeting with key stakeholders to agree on right direction of project development, or develop a corrective action plan (if the project fails).
    • Control and measure team performance to ensure ...

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