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Project Governance Checklist


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Project Governance Checklist This Project Governance Checklist is designed to help you define key roles and duties of those people and organizations involved in governing your project at the highest level. It describes such roles as Project Leader, Steering Committee, Development Team, Consortium, and Contractors.

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1. Goals

  • Generate guidelines and procedures for managing your project at the highest, strategic level.
  • Manage change requests and proposals.
  • Control risk exposure.
  • Provide finance and control financial returns.
  • Ensure compliance through continuous monitoring and reporting.
  • Ensure that the project meets desired outcomes.
  • Define rules of reporting and communication.
  • Develop a map of high-level processes (phases) required for completing the project.
  • Provide full transparency of project activities.
  • Develop an organizational structure.
  • Provide oversight of project objectives.

2.  Key Roles

  • Project Leader
  • Steering Committee
  • Development Team
  • Consortium
  • Contractors

3.  Duties of Project Leader (Manager).

  • Manage conceptual development, planning, proposal preparation, project funding.
  • In collaboration with Steering Committee and Consortium, make decisions regarding strategic development, project implementation, budgeting, communication, training, reporting, and evaluation.
  • Promote and maintain partnership through sharing importance, value, and benefits of the project.
  • Manage financial flows throughout the project lifecycle.
  • Provide administrative support to Development Team.

4.  Duties of Steering Committee.

  • Provide oversight of the project.
  • Review and approve funding proposals.
  • Give advice and recommendations regarding project implementation.
  • Participate in strategic development of the project.
  • Promote and maintain confidence of the project.

5.  Duties of Development Team.

  • Participate in the implementation process.
  • Develop the product and produce deliverables of the project within desired timeframes.
  • Perform tasks and activities defined by the general plan.
  • Report on issues and problems to Project Leader on a regular basis.
  • Participate in training programmes.

6.  Duties of Project Partners (Consortium).

  • Represent a range of project practitioners (funding partners, data holders, end-user groups) involved in partner relationships.
  • Provide professional and technical support.
  • Provide funding and financial support.
  • Promote consensus vision of the project and its benefits.
  • Suggest Steering Committee on key issues and concerns of the project.
  • Audit progress of the project.

7.  Duties of Contractors.

  • Provide goods and services necessary for ...

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