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Project Inspection Checklist


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Project Inspection Checklist This Project Inspection Checklist is created to support the project managers and their assistants in their need to monitor different areas of the project organization and performance to make sure that all required results will be delivered on-time and on-quality. With a help of this checklist you can be sure that the major elements of project success are covered with inspection.

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1. The on-site inspection preparation:

  • Create a plan of what you would like to inspect (applicable points of the project);
  • Schedule on-site visit to project facilities, but do not announce this date to everyone;
  • Keep confidence on the date and time of your on-site inspection, until the very late moment;
  • Involve everyone who owns key responsibilities in different areas of the project;

2. Facility Inspection:

  • All the tools and machinery utilized on the project are properly maintained and serviced;
  • The equipment and tools are professionally operated, without even minor allowance of some quality-threatening incidents or employee health-threatening situations;
  • The project’s on-site infrastructure and communications are well-kept and secured, so there are no out-of-order elements which haven’t been registered or properly approached yet;
  • The dangerous tools and substances are safely stored and proficiently used;
  • Inspect how properly the raw materials and other items are stored and utilized;
  • Inspect how well the safety-assurance systems and procedures are kept to prevent emergencies;
  • Inspect the entire organization of project’s on-site facilities to check:
    • If everything existing in reality is captured and registered in appropriate documents;
    • If everything worth of managerial attention is communicated to upper levels;
    • If everything problematic is approached and rectified/remedied effectively;
    • If everything quality- and safety-related (people and environment) is secured;
    • If no signs of disorganization or demoralization are noticeable;
    • If no evidences of corruption and stealing are detected;
    • If everything works just well as it is required to meet the Project Plan;

3. HR Inspection:

  • The moral health of the team to check if no serious misconducts occur, including specific HR metrics such as employee turnover, etc;
  • The team factor to know if the collaboration in the collective is effective enough;
  • The project processes and their results to figure out how often and how severely the project’s development and outcomes have been suffering from the human factor;
  • The competency of employees (including available certifications and qualifications) to know if they can cope with their responsibilities and duties well enough;
  • The employee relationships and files to check how well employees perform in terms of their positions and roles;
  • Inspect how effectively employee management policies are carried out, by checking direct and indirect HR metrics, such employee retention, satisfaction, etc;
  • Inspect if all employees act appropriately to procedures and expectations they should adhere to:
    • If they respect, follow and maintain proper time regime and working discipline;
    • If they properly obey rules and requirements (safety, seniority, etc);
    • If they accept and realize the project mission and ideology (in respect to their positions);

4. Contractors Inspection:

  • Check all currently running contracts and review their terms in order to be continually aware of stipulated expectations for both parties;
  • Inspect how well contractors carry out their duties in terms of quality and timeliness of work delegated to them and deliverables expected from them;
  • Inspect available situation to check if there are no expectations violated by contractors;
  • Know if the executives from your organization, collaborating with the contractors, are satisfied with their competency and quality of services provided;
  • Inspect how well (promptly, effectively) the project organization responses to resolve any issues and obstacles coming up from contractors;
  • Inspect how well the contractors are coordinated around the project’s objectives and schedule:
    • If they understand importance of their roles in...

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