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Project Lifecycle Checklist


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Project Lifecycle Checklist This Project Lifecycle Checklist is created to help you in managing your project by following the classic methodology consisted of 4 phases. With a help of this checklist you can work through your project in terms of its initiation, planning, execution-controlling and closure.

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1.      Initiation:

  • Identify and determine the project objective or need;
  • Determine the scope of your project;
  • Determine objectives and constraints of the project;
  • Define the approach and methods to be applied for delivering the required project results;
  • Accomplish Business Case Justification (“do we need to do the project?”);
  • Accomplish Project Feasibility Study (“are we able to complete the project?”);
  • Determine the project Owner (“who needs this project to be successfully done?”);
  • Approach the potential sponsors or financiers with your Business Plan;
  • Appoint and empower the Project Manager who is able to drive the project performance;
  • Create descriptions of the Project Roles and concerned requirements;
  • Let the Project Manager select the team members suiting his conception of project team;
  • Approve the project team members as fitting their roles with their skills and experience;
  • Accomplish the Project Charter;
  • Set up the Project Office;

2.      Planning:

  • Create the Acceptance Plan: give a clear and documented definition to the project success criteria to explain what appropriate project completion implies and methods to approve it;
  • Create a detailed project work decomposition to address each activity and deliverable (create the project’s WBS);
  • Conduct time and budget estimation of each task or deliverable involved into the project;
  • Identify a detailed assignment of each task until the end of the project;
  • Create the Project Resource Plan;
  • Create the Project Schedule with milestones and critical path;
  • Create the Project Financial Plan;
  • Conduct a risk analysis and assessment to find out and mitigate possible threats endangering the project success (create the Risk Plan);
  • Give a clear and documented definition of the criteria for the successful completion of each task or deliverable involved into the project (create the Project Quality Plan);
  • Establish project’s governance process;
  • Identify the project stakeholders and their contribution;
  • Establish project reporting procedures, frequency and channels (set up Communication Plan);
  • Create Change Management Plan to prevent project scope creep;
  • Sum up everything in the Project Plan;

3.      Execution and Controlling:

  • Make sure the Project Plan is communicated to its performers as appropriate, got into motion, and is being performed;
  • Manage Schedule: ensure that the project activities are properly executed and controlled one-by-one as the timeline requires;
  • Continually make sure that the planned solution is properly implemented to solve the problem (or satisfy the need) specified on the project’s initiation phase;
  • Manage Quality: make sure that the intermediary outputs and deliverables are accurately checked and approved with a help of certain success criteria, testing and expert reviews;
  • Make sure team meetings are regularly held to update and discuss the information and review the achievements;
  • Manage Risks: control ongoing profile and level of risks;
  • Make sure that the project manager captures the project results and checks them against the plan, and takes corrective or re-directive actions as needed;
  • Manage Costs: make sure the project is not running out of its budget;
  • Manage Changes: ensure that all deviations from the original project plan are considered and approved as variances matching the overall success criteria or the necessary corrections are added into the plan as appropriate;
  • Make sure the project sponsors and other key stakeholders are continually kept informed of the project status, according to the Communication Plan;

4.      Closure phase:

  • Make sure the release of the final deliverables is accepted by the owner (a formal acceptance);
  • Organize handing over the project products and documentation to the business;
  • Make sure all contracts (including suppliers and subcontractors)...

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