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Project Monitoring Checklist


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Project Monitoring Checklist Use this Project Monitoring Checklist to learn what major constraints are usually tracked and measured during the monitoring process. The checklist is designed as a simple to-do list that you can re-create in your task management software. We recommend using VIP Organizer software to do the checklist.

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 1. Project Work

  • Generate a status report per constraint including:
    • Scope
    • Schedule
    • Cost
    • Quality
    • Risks
    • Procurements
    • Use the reports to make a forecast of future project performance.
    • Submit the forecast to senior management.
    • Review an issue log document and define outstanding issues.
    • Make an action plan to solve the issues.

2. Scope

  • List deliverables produced.
  • Design a requirements traceability matrix.
  • Use the matrix to check if the deliverables are produced according to initial requirements of stakeholders.
  • Identify deviations (if any) and make change requests.
  • Send these requests to the project manager for approval.
  • List deliverables that are still under development.
  • Use a product requirements document to identify estimated time of completion per outstanding deliverable.

3. Schedule

  • Estimate current activity durations.
  • Compare current activity durations against planned durations listed in the project schedule.
  • Define a need to make changes to the schedule.
  • Generate a change request.
  • Send the change request to senior management for approval.
  • Make a forecast of project completion time adjusted to the changes.

4. Cost

  • Create a cost comparison matrix showing funding requirements against the cost baseline.
  • Measure deviations (if any) between the values.
  • Estimate available financial resources.
  • Define if those resources are sufficient to cover the deviations.
  • Make a new estimate of project cost considering the resources.
  • Generate a cost change request stating a need to update the project budget considering any deviations between initial project funding and the cost baseline.
  • Send the request to the project manager for review and approval.
  • Make appropriate updates to the budget sheet.

5. Quality

  • Make a report on results of the quality management process.
  • Measure performance of the process.
  • Use a quality log document to view what issues are not settled yet.
  • Define current level of quality.
  • Compare it against expectations defined by the quality management plan.
  • Recommend necessary changes to the plan if there is a significant gap between the actual level and expectations.
  • Review produced deliverables against quality standards.
  • Validate deliverables that are produced according to the standards.
  • Make a list of deliverables with a lowered quality level.
  • Send this list to the quality manager for review.
  • Generate recommendations on how to improve quality.

6. Risks

  • Use a risk log document to review identified risks and opportunities.
  • Review the risk responding plan and define status of its implementation.
  • Use the risk register document to define residual risks and new risks.
  • Evaluate efficiency of the risk management process.
  • Make updates to the risk management plan.

7. Procurements

  • Make a report on status of contractual ...

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