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Project Report Checklist


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Project Report Checklist A typical project can be summarized and reviewed by using status (summary) reports. In this Project Report Checklist we explain a common structure for such reports. The checklist will be helpful for project managers, their deputies and other staff involved in providing status information.

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  1. Abstract.
    • Use around 500-600 words in the Abstract section of your report.
    • Write about the methodology used in managing the project.
    • Provide insight into various components of the implementation process.
  2. Acknowledgement.
    • Give a note of thanks in recognition of inputs, governance, guidance, or any other kind of support provided by key stakeholders of your project.
    • Use around 200-300 words to express your thanks.
    • Write about the contribution in simple and unambiguous words.
    • Finish the section with a statement about success of your project.
  3. Table of Contents.
    • Try to structure the report in a way that lets readers quickly and conveniently find what they need within the document.
    • Make a detailed table of contents that provides an overview of the implementation process to allow readers to understand tools, solutions, systems and software used during the process.
    • Make your table of contents as a hierarchy of sections and subsections with reference to pages.
  4. List of Figures.
    • Count and define the number and type of images and pictures you are going to include in the document content.
    • Make a list of figures with reference to sections and pages.
    • Do not forget to refer to date and time that are used in your tables and figures.
  5. Key Chapters.
    • Chapter 1. Background. Explain the business drivers, rationale, goals and benefits of your project.
    • Chapter 2. Methodology and Design. Specify the methodology used to implement the project and describe the design scheme of the implementation process.
    • Chapter 3. Findings. Add a description and a list of references to internal and external source of information used to justify the project concept and to plan and implement the project.
    • Chapter 4. Analysis. Write about the method of analysis used to define the problem addressed by the project and the solution implemented by the project for solving the problem.
    • Chapter 5. Evaluation. Focus on the results produced by your project and then explain what analytical tools are used to evaluate those results.
    • Chapter 6. Results. Make a summary of all the work done by your project to explain readers whether success has been reached and what else should be done (if any) to reach higher stakeholder satisfaction.
  6. Conclusion.
    • Explain main cause(s) of the problem or opportunity highlighted by the project.
    • Confirm whether the project has solved the problem or exploited the opportunity.
    • Outline main findings of the project.
    • Add recommendations for project improvement (if any) or re-work.
  7. Appendices.
    • Include feed-back forms, maps, photographs, formulas, statistical calculations, charts, tables, and any other material in support of your project findings.
    • Use only approved material.
    • Start with listing tables, forms, templates and formulas, then include graphs, charts and diagrams.
    • Make a reference to appropriate and relevant data used in appendices.
  8. References.
    • Make a list of all references used within the paper.
    • Define and describe all sources of information used to make the project research.
    • Also refer to external sources (if any), such as online publications, articles, research papers, formal documents, websites, templates, etc.
  9. Tips & Suggestions.
    • Try your best to keep your report short yet comprehensive.
    • Avoid using long and nonsense sentences as well as confusing words and ambiguous instructions in the text.
    • Define the audience of your report before writing the document. This information will help you make a more targeted report.
    • Identify the need for making report copies (how many) and know how to submit those copies (via email, by post, by hand, etc.).
    • Try your best to make the ...

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