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Project Requirements Checklist


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Project Requirements Checklist Project requirements management is a carefully planned and organized effort to deliver a specific objective (for example, introduce a computer system) according to existing conditions of the project environment and needs of the project customer. Use this checklist to know how to plan and evaluate requirements of your project.

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 Planning Requirements.

  • Requirements Management Plan (RM plan): create a detailed plan for documenting all information required to effectively manage project requirements, from definition & setting through tracking & delivery. Follow the listed below items to design the plan.
  • Templates and Forms: Define format of templates and forms to be used for collecting and analyzing requirements.
  • Scope: define on which areas your project will be focused so the scope of requirements will be identified according to the areas of focus.
  • Responsibilities: Assign a person or a group to responsibilities for managing workflows and processes defined below in this checklist.
  • Process: describe the process for managing requirements of your project. Project manager, project team, and project sponsor are major participants of the process.
  • Definition: Choose an approach and tools that will be used during the development of RM plan to define specifications of major requirements. Requirements can be structural, behavioral, functional, and non-functional.
  • Assumptions and Constraints: take into account any assumptions and constraints when establishing your RM plan.
  • Analysis: Conduct an analysis which is an activity that includes tasks to determine needs or conditions to be met at the beginning of and during your project.
  • Tracking: describe an approach and tools to create a matrix to be used for tracking requirements, deliverables and specifications.
  • Processes and Workflows: establish processes and workflows to be used for managing requirements and deliverables. Describe project review activities, including objectives, responsibilities, and timing.
  • Change Management: Define the process for managing changes made to requirements specifications. This process should include such procedures as submitting change requests, negotiating requirements changes with customers, and approving those changes.

Evaluating Requirements.

  • Project requirements are feasible and consistent with each other. No requirements conflicts exist.
  • Examples are complete – each situation or scenario played within your project is addressed.
  • Non-functional requirements are addressed and described in your plan.
  • Assumptions and constraints are unambiguously stated.
  • Requirements address existing conditions of the project environment.
  • All requirements are reviewed and tracked throughout the project lifecycle.
  • Inputs and outputs of your project are specified.

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