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Project Sponsor Checklist


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Project Sponsor Checklist Project Sponsor Checklist is created to assist the project owners in establishing effective project sponsorship that embraces more than just providing necessary project resources. With a help of this checklist you can learn what the major functions of a project sponsor are, and how a sponsor can be really useful for his project.

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Project Sponsor Checklist:

  • State and document the importance and leading role that sponsors play in development of their projects:
    • Sponsor advocates the project (represents it at a senior management level);
    • Sponsor coaches as a mentor (he champions the project ideas);
    • Sponsor works as a catalyst (he identifies wrong behaviors);
    • Sponsor participates as a motivator (he takes care of the team morale);
    • Sponsor breaks through barriers (he unites people and helps to find compromise);
    • Sponsor secures the project boundaries (he supervises project scope and limits);
    • Sponsor plays a “ceremonial” role in celebration or rewarding of the team members;
  • Assemble collective sponsorship for the project if necessary, or appoint a single sponsor;
  • Committee of sponsors can work at big project where they can share different functions.

  • Study the collective sponsorship (committee of sponsors) that will be at the top of the project;
  • Make sure you personally know all persons there and their roles in project sponsorship.

  • Anticipate contributions that sponsors will make into driving the projects towards its success;
  • Recognize that the sponsors have the potential to identify, promote, and complete the project.

  • Design convenient and civilized leverages through which the sponsors can affect the project;
  • Sponsors should have enough of controls to leverage the decision-making at certain points, but they shouldn’t have power to intrude into already running activities of professionals.

  • Let the project sponsors to be involved into conception of active and visible sponsorship:
    • Make sure they are ready to participate proactively and visibly throughout the project life;
    • Ascertain that all sponsors and project managers are ready to collaborate in a strong coalition between each other (all doubts or conflicts should be resolved and mitigated early);
    • Ask if they are ready to communicate effectively with the team members (they should clearly understand everyone’s role);
  • Ensure the sponsors will stay engaged throughout the whole project life;
  • Sponsors, if they want to be effective, cannot stay in the background or disappear after signing concerned documents.

  • Introduce all project leaders to sponsors and make sure they can build collaboration;
  • Have a diagram to regulate communication between sponsors and key team members;
  • Agree on means that will be used for contacts and establish a framework of regular meetings;
  • Enable the sponsors to be among team members to advocate project ideology and mission;
  • Let them champion the reasons for the project and explain risks of non-completing.

  • Maintain face-to-face and two-way communications between the sponsor and team members;
  • Regulate relations between team members and sponsors to prevent mutation of these relations;
  • Don’t let the sponsors to duplicate work of project managers: sponsors should never intrude into practical work of the team members or try to additionally control and direct their actions.

  • Ascertain the sponsors ...

Order 750 checklists in MS Word and PDF printable format at $49.99 USD only. BUY NOW! 

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