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Project Steering Committee Checklist


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Project Steering Committee Checklist Project Steering Committee Checklist is created to help the organizations in assembling this kind of committees to ensure continual, qualified and responsible supervision and decision-making upon their projects. With a help of this checklist you can form up such a committee, assign a champion to lead it, and regulate its functions.

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Forming up a project steering committee:

  • Project steering committee is responsible for successful implementation of the project within the organization, including delivery of associated business benefits in their maximal worth;
  • Form up a project steering committee that will make the project-related decisions;
    Steering committee can be assembled from senior executives of organization, which represent:
    • Department/community sponsoring the project;
    • Accounting;
    • Legal advisory;
    • Marketing and Sales;
    • Internal Audit;
    • Billing and Collections;
    • HR Management;
    • Technical experts;
  • Put a project champion (an empowered representative of the sponsor) at the head of the project steering committee;
  • Make sure this person has authority to approve financial management;
  • Ascertain he can verify and sign decisions on behalf of the project owner;
  • Ensure he has enough of time to stay committed to the project (he isn’t loaded with other tasks);
  • Check if he has influence to advocate and promote the project throughout the organization;
  • Make sure he is enthusiastic about the project future, and supportive about its mission;
  • Qualify if he has a sufficient understanding of the practical processes involved into the project;
    (This is necessary to make sure he will show respect towards technical tasks of the project team and will not hurry them up to get things done at all costs).
  • Regulate assignments of the project champion to encourage him to give the project manager the required high level of attention;
  • Make sure the head of committee has issue resolution skills to facilitate voting disputes;
  • Compose the Project steering committee charter to assign and regulate duties of the committee and responsibilities of its members;

Functions of a project steering committee:

  • Review and approve the project charter, objectives, scope, budget and schedule;
  • Arrange periodic meetings to assess project health, conditions, and future;
  • Oversee project performance in terms of the project duration, deliverables, and budget;
  • Discuss and manage any possible trade-offs on quality, requirements, time and costs;
  • Provide cross-functional support to the project and its products;
  • Assist in resolving major project issues and conflicts;
  • Sanction allocation of certain project resources;
  • Manage selection......

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