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Project Tailoring Checklist


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Project Tailoring Checklist Use this Project Tailoring Checklist to tailor and incorporate your project to the business process environment of your organization. The checklist is a step-by-step guide that includes a range of tasks. You can use VIP Organizer software to do the checklist.

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 1. Identify Project Characteristics.

  • Overview. Before you can try to tailor your project to the existing process environment of your organization, first you need to investigate the project and define its basic characteristics. In such a way, you can find out whether the project initially fits into the environment. Basic characteristics of your project can be gathered into the following groups.
  • Size & Complexity. This group includes the following characteristics:
    • Scope
    • Boundaries
    • Phases
    • Duration
    • Configuration requirements
    • Formality. Here’re characteristics included in this group:
      • Formal product specifications
      • Development requirements
      • Formal reviews and audits
      • Contractors and procurers
      • Deliverable acceptance requirements and baselines
    • Control. The following characteristics are added to this group:
      • Management requirements
      • Risk management
      • Stakeholder involvement level
      • Cost
      • Schedule
      • Technical requirements.

2. Define Components of the Process Environment.

  • Overview. Now you need to identify key components of your organization’s process environment that determines how the organization makes its business. It means that there are some basic processes undertaken by the organization to carry out business operations. You need to define the following components of your process environment.
  • Business goals. Your organization has some business objectives, and the purpose of the tailoring process is to fit the project to these objectives.
  • Personnel. There are people working for your company. You need to make sure skills, experience and knowledge of your employees are sufficient to do the project.
  • Target audience. There are customers of your company and you need to make sure your project produces a product/service that the customers will be interested in.
  • Technology. Your organization uses some kind of technology and your task here is to make sure this technology is applicable to your new project.
  • Finance. Your company gains some profit and manage financial flows. Your goal is to make sure the corporate finances will be sufficient to your project.
  • Business partners & contributors. There are some companies working with your organization. You need to make sure that your new project does not contradict or violate your partnership agreements.

3. Tailor the Project to the Process Environment.

  • Overview. Now you can try to tailor your project to the process environment. It means that you need to fit the basic characteristics of your project to the components of your process environment. Here’re tasks you can do to tailor the project.
  • Size & Complexity.
    • Where possible, combine documentation and testing across your organization.
    • Consider using standardized documents to manage your new project.
    • Formality.
      • Formalize requirements traceability and cross-team communication.
      • Use in-project reviews and regular audits to make sure development requirements of the project meet business requirements of your process environment.
      • Use standardized procedures for development procedures in order to make sure the project meets your contractors’ standards and needs.
    • Control.
      • Use reliability modeling and testing.
      • Do your best to choose the simplest adequate lifecycle for your project development.
      • Create a safety plan that determines how to reach and control secure development and testing environments within the life-cycle of your project.

4. Incorporate the Project into the Process Environment.

  • Overview. Finally you can incorporate the project to the process environment. It means that in case the project is tailored successfully, you can develop and iterate it many times within your environment. Here’re several activities you can undertake to incorporate your project.
  • Organize the work. You need to examine the WBS of your project and define the level of detail required to identify processes of your environment employed ...

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