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Project Vetting Checklist


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Project Vetting Checklist Project vetting is a consistent process which aims to screen and evaluate a proposed project against usefulness and cost-effectiveness before submitting this project to the sponsor. The following Project Vetting Checklist explains you what key items you need to vet and examine to approve your projects.

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  1. Concept.
    • Analyze the concept of the proposed project to indentify the reason for project launch.
    • Identify project goals and objectives and be sure they are established in line with the reason.
    • Determine business drivers (an explanation of the problem to be addressed) existing behind the project.
    • Evaluate project goals and objectives for compliance with business drivers.
    • Confirm that the project really addresses the needed problem.
  2. Approach.
    • Review the implementation approach of the project.
    • Be sure that the approach really aims to deliver the project and produce desired outcomes.
    • Review the project plan for effectiveness.
    • Confirm the plan represents a detailed decomposition of work (tasks and activities) to be done to complete the project.
    • Check if planned activities and tasks are prioritized and sequenced.
    • Identify whether planned phases and stages are link to interim deliverables.
    • Confirm that the project has a detailed schedule with milestones.
  3. Sustainability.
    • Analyze the project for feasibility and cost-effectiveness.
    • Review the organizational structure to confirm it includes comprehensive roles and duties.
    • Confirm effective delegation rules and authorities are established.
    • Screen decision-making processes accepted in the project to check whether these processes are capable of moving the project towards success.
    • Determine participation of stakeholders (involvement level) and identify whether they can provide necessary oversight to project activities.
    • Identify and confirm social sustainability of the project (whether the project is sustainable among people affected by project outcomes).
    • Determine financial perspectives to ensure the project remains funded in the long run.
  4. Staffing.
    • Review the staffing plan to identify quantity of human resources required for the project.
    • Identify current staff availability to ensure the project has all necessary personnel.
    • Check if available employees comply with skill and qualification requirements.
    • Review staff training plans to ensure every employee can be trained as required by the project.
    • Confirm that employees have all necessary tools and documentation to do their job.
    • Review payroll sheets and check whether there are sufficient finances to remunerate employee effort.
  5. Costs.
    • Check if there is a cost forecast that determines total amount of expenses the project will generate.
    • Evaluate the forecast for appropriateness and accuracy.
    • Confirm the forecast is appropriate and accurate and make sure available financial resources cover forecasted costs.
    • Identify if the sponsor has accepted the forecast and provided necessary funds.
    • Be sure there is a funds allocation plan that determines how available financial resources can be best allocated among project activities and stages.
  6. Risks.
    • Review the risk management plan to find out whether the project has an effective mechanism of responding to risks and threats.
    • Explore whether new risks are logged throughout the project.
    • Confirm the project team uses risk logs to plan for responding to new risks.
    • Be sure there is a contingency plan that explains how to act in case a sudden negative even occurs.
  7. Communications.
    • Identify whether effective communication channels are established and ready for use.
    • Confirm there is a plan of managing communications and data flows between stakeholders.
    • Be sure project data is secured and accessed by ...

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