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Prom Checklist


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Prom Checklist The following Prom Checklist will be helpful for students who are going to spend a wonderful prom night as well as for people involved in the event planning. It includes many suggestions and tips on how to organize the event and get prepared for the celebration.

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  1.  Prom Committee.
    • Establish a prom committee.
    • The committee should consist of advisors and various student volunteers.
    • Assign committee leaders who will make decisions and manage the preparation process.
    • There should be several adults (e.g. teachers or school administrator) among leaders to oversee students and their work in the committee.
  2.  Venue.
    • Start searching for possible venue choices as early as possible (at least 5 months ahead).
    • Engage committee members in the searching process.
    • Make a list of venue choices including:
      • Hotels
      • Banquet halls
      • Night clubs
      • Restaurants
      • Buffets
    • Submit this list to committee leaders for approval.
    • Book the venue as far out in advance as possible.
    • Decide on the date and time for celebrating the prom night.
  3.  Theme.
    • Choose a decoration theme based on class or school colors.
    • Use balloons and streamers to improve the theme.
    • Ask photographers to choose a background that fits with your theme.
    • Use balloon sculptures to capture decoration elements of your theme.
    • Create palm trees, arches and other designs appropriate to the theme.
    • Use theme-matching colors and styles for designing prom invitations and memory books.
  4.  Entertainment.
    • Select potential entertainers that can provide affordable entertainment service.
    • Make an appointment with every selected entertainer.
    • Interview the entertainers and address the following issues:
      • Type of music (ask a song list and how they handle music requests).
      • Number of band members.
      • Type of dress.
      • DJ.
      • Rate per hour and for overtime.
      • Any travel charges to and from the prom venue.
      • Duration of breaks (note that long breaks are mood-killers).
      • Any references from previous customers.
    • Calculate the total expenses.
    • Allocate an appropriate budget to cover all the expenses.
  5.  Security.
    • Be sure there’s some sort of a security team available.
    • Talk to the security team to discuss possible problems and solutions.
    • Hire off-duty police officers and have them showed up in uniform.
  6. Budget.
    • Communicate with the prom committee to evaluate an amount of money available for the party.
    • The following main items of expenses should be taken into account when planning for the prom budget:
      • Venue
      • Entertainment
      • Decorations
      • Food & Drinks
      • Invitations and gifts
      • Photographer
      • Security
    • The following sources of money can be considered:
      • Donations from businesses
      • School sponsors and investors
      • Charity organizations
  7.  Fundraising.
    • Search for companies giving the highest percentage of sales back to you if you purchase flowers and candies for the prom night.
    • Solicit donations from local business organizations to supply candies and flowers at a discount price.
    • Look for school sponsors who could invest some money in the holiday.
    • Engage school photographs in providing free photo opportunities.
  8.  Dress and Makeup.
    • Start choosing your dress at least 2 months in advance.
    • Order chosen dress 1 month in advance.
    • Have a professional hairdresser who will do a wonderful hairstyle for you.
    • Consider having a manicure and pedicure 1 day before the holiday.
    • Have a professional esthetician who will do fine makeup for you.
    • Purchase necessary accessories for your dress (e.g. shoes, jewelry, purse etc.).
    • Ask your best friend or family member to help you select tuxedo / evening gown.
    • Select a vest that matches your dress.
    • Discuss your prom and post-prom plans with your parents (they should know what you’re going to do!).
    • Keep enough ...

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